The Advantages of Going Paperless in the Healthcare Industry

For healthcare establishments, digital transformation represents excellent benefits in terms of quality of service and performance. Going paperless offers users more personalized services, better support, and simplification of health care services. In addition, the digital transformation allows greater operability between workers.

Further, patients are increasingly engaged in digitization, and regulations have imposed new financial constraints, with value-based results now define the market. Healthcare establishments are now looking for an additional competitive advantage—going paperless.

The Benefits of Digitizing Documents in the Healthcare Sector

Digitization is at the heart of the challenges of digital transformation. For healthcare establishments, it offers numerous advantages with regard to performance, cost, and reliability.

Security: The very nature of medical information requires strict compliance with the law. To manage your patients’ medical information, compliance and security are critical. Electronic patient data is easy to protect and duplicate and less exposed to physical damage and natural disasters. Going paperless prevents the loss of documents.

Confidentiality: With digital patient form solutions, access management is easily configurable such that only authorized medical personnel can access and use the information. This benefit protects the privacy of patients from actors with ill intentions. 

Durability: With the right digital solution, the data formats are standard and guarantee the readability of the information for a very long period.

Saves time: The dematerialization of medical data offers advantages that give back time to health professionals and administrative teams:

  • No need to re-enter medical data,
  • Centralization of medical information,
  • Simplified data search,
  • Easier consultation of files between teams,
  • Access to patient data on the go.

Multi-user access: Unlike a paper document, a digitized file is accessible at the same time by many people, regardless of their location. This is a sine qua non for efficiency, remote working, and seamless telehealth service provision. 

Availability: By facilitating the flow of medical information between healthcare professionals, paperless systems simplify access to the patient’s medical history for better care coordination and optimization of management costs. Information is available immediately and anywhere. It eliminates long patient queues at the practice and guarantees the accessibility and accuracy of medical histories, test results, and prescription data. 

Better patient communication: Online patient forms can be integrated with electronic health records to improve patient communication.

Promote teams and patients: Accuracy is crucial in a world where the well-being and health of patients are often linked to documents or document transfers. For example, a simple error in diagnostic data can negatively impact the company’s image and potentially seriously affect patient outcomes. Going paperless eliminates this risk.

Benefits of Online Patient Forms 

  • Reduction in management costs
  • Simplification and acceleration of healthcare processes
  • Better auditability and traceability 
  • Improved patient outcomes –preventing misdiagnosis and prescription errors
  • Compliance with the regulations in force

Best Practices When Digitizing Your Healthcare Establishment 

Plan the transformation process over time: Going paperless cannot be carried out overnight. It needs good preparation. The process involves:

  • Step 1: Identify documents or processes that need digitization and automation
  • Step 2: Set a budget 
  • Step 3: Choose a system, solution, or infrastructure (it must be HIPAA compliant security-wise)
  • Step 4: Transfer data and automate processes
  • Step 5: Test 
  • Go live 

Determine how the process will occur: Depending on the constraints of time, volume, technology, or skills, it is maybe easier and more economical to outsource the automation to a service provider.

Understand the processes involved: When choosing a suitable solution or infrastructure, it is necessary to analyze your establishment’s processes, to fully understand the tasks carried out, the validation circuit, the documents involved, their volume, and the connections with the system. 

Train staff: With the best solution, the learning curve should be shorter. Either way, staff training is critically essential for the realization of the earlier-stated benefits with your solution. 


Using, you and your clients can easily fill out and sign any form. These include patient intake forms, medical history forms, payment authorization forms, contracts, and application forms.

By using the paperless online patient forms, enables healthcare establishments to:

  • Stay on course with regulatory environment changes
  • Ensure quality control by handling sensitive documents 
  • Streamline the processing of complex documents 
  • Plan and reschedule patient appointments
  • Boost online reputation
  • Improve staff engagement and patient experience

Signable forms online

You can easily upload HIPAA-compliant PDFs to your EMR system with The forms can even be filled in and signed on the patient or customer’s own device on interactive form fields.

Electronic signature

Providing electronically signable forms will allow recipients to sign online or by email within a few clicks.‘s electronic signature authenticates signers’ credentials, including name, email address, and IP address.

Cloud-based functions 

All form filling and signing are done on a web-based platform that’s secure and encrypted. There’s no software to install. All of this can be easily accomplished from computers or mobile devices.


Our ultra-secure HIPAA-compliant platform allows you to fill out, sign, and share your online or emailed PDF forms from any PC or mobile device globally. All forms are protected in transit and at rest with industry-leading encryption.

Mobile friendly

As well as working efficiently on laptops and desktops, our solution also looks good and functions nicely on smartphones and tablets. You can work from any location across the world.

Say goodbye to paper documents and manual processes. provides healthcare establishments with a secure and highly integral platform that saves time and money and boosts compliance. 

Let us show you how it can drastically change your front office operations and greatly improve your patient satisfaction.

Contact us to schedule a demo.

Mobile Friendly Intake Form